Our codes of practice if you will
General Terms of Condition of Supply
1.1 These General Terms and Conditions of Supply (hereinafter to be referred to as: “Conditions”) govern all tenders, bids, firm offers, contracts with and deliveries and services provided by or on behalf of larkwall , all its legal successors and all legal entities affiliated with larkwall . (hereinafter to be referred to as: “larkwall”) and to all agreements to which larkwall is a party as the seller/contracted party.
1.2 Should there be a conflict between the terms of these Conditions and other terms of the contract made in writing, the latter have precedence.
2. Bids / offers
2.1 Each bid or offer made by larkwall is always without obligation and non-binding for larkwall even if this bid or offer includes a term of acceptance, except and insofar as it is expressly stated to the contrary in writing by larkwall.
3. Establishment of a contract
3.1 A contract is established with larkwall at the moment that larkwall confirms in writing its acceptance of an assignment or order. The scope and content of the contract are as they are stated in larkwall’s written confirmation.
4.1 If the Counterparty is a first time customer to larkwall, it is obliged to pay delivery expenses for samples which will be delivered through DHL or any reliable shipping service.
4.2 If a sample has been provided by larkwall to the Counterparty, the Counterparty is entitled to reject the sample provided by larkwall without stating a reason as long the Counterparty informs larkwall of its rejection in writing no later than the 1st working day following the day on which the Counterparty received the sample. In the absence of this, the sample is deemed approved. Upon timely rejection, the sales contract is dissolved without any obligation to pay damages.
5. Requirements and warranties
5.1 larkwall does not guarantee that the goods are suitable for any intended use or otherwise, unless it has been explicitly agreed in writing that the goods must be suitable for the described intended use. The Counterparty shall then be obliged to indicate explicitly in writing what use is intended with the goods.
5.2 Before delivery of the goods the Counterparty shall inform larkwall in writing about all the (statutory) regulations and all the (other) requirements which will apply in relation to the goods in view of the purpose, the location and the circumstances.
5.3 larkwall need only ensure that the goods comply with the requirements that have been agreed in writing between the parties.
5.4 larkwall shall not be obliged to give any further guarantees than those that have explicitly been agreed in writing as such between the parties.
6.1 larkwall can require the Counterparty to provide security or additional security for payment at any time during the course of the contract. If the Counterparty does not honour a reasonable request for the same, larkwall is entitled to suspend the performance of its obligations until the Counterparty has provided the required security.
7. Third parties
7.1 larkwall may involve third parties in the execution of the contract. The expenses involved will on a fair and reasonable basis be invoiced to the Counterparty.
8. Order of fulfilment of contracts
8.1 If several contracts for the same product have been concluded between the Counterparty and larkwall on identical terms of shipment or delivery, such contracts must be fulfilled in the order in which they have been concluded and with due observance of the agreed time of shipment or delivery, unless explicitly agreed otherwise in writing.
9. Presentation of documentation
9.1 larkwall will present the documents to the Counterparty as soon as possible.
9.2 If larkwall can prove that the documents were presented to him or reached him too late due to the negligence of the post office, the bank, or through (other) circumstances beyond his control and that it has immediately taken all necessary steps to take possession of the documents and to provide them to the Counterparty, it cannot be held liable for expenses and/or damages, however stated and however incurred due to delayed presentation of the documents.
9.3 The Counterparty is not entitled to object to variations of minor significance in despatch, markings and numbers of packages, or in details about the means of transport, as long as the consignment upon arrival can be recognized as that intended to be delivered in the consignment concerned.
10.1 All risks with respect to the goods are borne by the Counterparty: in case of goods sold from stock, from the moment these are separate for the benefit of the Counterparty and in the case of other goods, from the moment these goods are loaded for their carriage, except if and to the extent otherwise agreed in writing.
11. Shipment, delivery and period of delivery
11.1 larkwall is entitled to deliver in instalments, which instalments can be invoiced separately.
11.2 larkwall will try to honour the term of delivery as far as possible, yet will never be liable for exceeding it.
11.3 Exceeding the term of delivery does not give the Counterparty any right to cancel or withdraw from the contract, nor to refuse to accept any goods. In case of delivery on equal spread, any delay in delivery of any part of the goods does not give the Counterparty any right to cancel or withdraw from the contract, nor to refuse to accept any goods. In case of excessive overrun of the term of delivery, the parties will consult with one another.
11.4 If larkwall has undertaken responsibility for forwarding the goods from the place of unloading, the Counterparty must give larkwall timely instructions regarding carriage and destination. If upon arrival of the goods larkwall has received no forwarding instructions from the Counterparty, larkwall shall dispatch the goods to the Counterparty’s address by whatever means of carriage it may think the most suitable for the purpose.
11.5 The Counterparty must take delivery of the goods immediately after it has been notified by larkwall that the goods are ready for delivery. If the Counterparty fails to take timely delivery of the goods, larkwall is entitled to claim all damage and/or costs arising therefrom, including but not limited to storage costs, financing costs and costs for loss of quality of the goods.
11.6 If goods are not unloaded in the intended place of unloading as a result of any circumstance for which larkwall is not accountable, larkwall shall be entitled to charge the extra freightage incidental to such unloading elsewhere.
12. Force majeure
12.1 If larkwall is prevented by force majeure from fulfilling any commitment and the conditions of force majeure are in larkwall’s opinion of a temporary or passing nature, larkwall is then entitled to delay performance of its commitments until the situation, reason, or event occasioning force majeure no longer exists.
12.2 If the situation of force majeure continues for longer than 30 calendar days, larkwall and the Counterparty each have the right to terminate the contract.
12.3 If after a situation of force majeure as described in this Article the conditions are changed in such a way that larkwall cannot reasonably be required to fulfil its commitments under the contract, larkwall has the right to dissolve the contract.
12.4 A situation of force majeure shall in any case exist of, among other causes: strikes; work stoppages; government measures and/or regulations that prevent, delay, or otherwise interfere with the fulfilment of commitments; lack of means of transport; any transport route or manner of transport being inaccessible or unusable; interruption in the supply of energy, raw materials, inputs or end products; technical outages and/or defects.
12.5 The summary given in Article 12.4 is not limitative.
12.6 If as a consequence of a situation of force majeure larkwall is prevented from fulfilling his obligations to one or more of his customers or counterparties, but not his obligations to all of his customers or Counterparties, larkwall is entitled to select which of the obligations and for which customers and Counterparties he will fulfil, as well as the order in which this shall be done.
12.7 larkwall has the right to claim payment for everything done by or on behalf of larkwall to fulfil the contract with the Counterparty before the force majeure event occurred.
12.8 Should the fulfilment of the contract under increased costs be possible and the Counterparty so wishes, the additional costs will be borne by the Counterparty.
13. Right of retention / pledge
13.1 larkwall has a right of pledge and a right of retention with regard to anyone who demands the handing over thereof in respect of all goods, documents and monies which by or on behalf of the Counterparty and with whatever destination are in the possession of larkwall, as long as the Counterparty has not performed all its obligations towards larkwall, in respect of all current and future claims which larkwall has or might have on the Counterparty.
13.2 larkwall can also exercise the rights granted to him in Paragraph 1 with regard to the amounts the Counterparty still owes him in connection with preceding assignments.
13.3 In the event of failure to pay the claim the sale of the collateral will be effected in the manner stipulated by law or – if there is agreement in this respect – privately.
14.1 Any liability of larkwall, whether under contract or in tort, is limited to the obligation to perform in conformity with the agreement or, at larkwall’s choice, refunding at most the amount agreed for the relevant performance or the performance with which the loss-causing event is connected.
14.2 The Counterparty shall hold harmless and indemnify larkwall against any and all claims that third parties should acquire or allege against larkwall and that arise directly or indirectly from or are related to the agreement, unless and to the extent that the Counterparty proves that the damage and/or loss was caused as a result of an act or omission on the part of the board of directors of larkwall, done either with the intent to cause that damage and/or loss or recklessly and with the knowledge that such damage and/or loss would probably result therefrom.
14.3 larkwall shall never be liable for costs for destruction of goods, consequential loss and/or immaterial loss of any nature whatsoever, which shall include loss owing to business interruption, loss of profits, loss of income or loss of use of the Counterparty.
14.4 larkwall shall not be liable for any damage, either directly or indirectly caused by any of its auxiliary persons, agents or representatives.
14.5 With respect to products larkwall obtained from a third party, the terms applicable to such a contract shall also apply to the Counterparty if and to the extent that larkwall invokes them. In such a situation, larkwall shall send the terms of such a contract to the Counterparty as soon as it is entered into.
14.6 All purchases of samples are final and no refunding is available.
15. Claims / complaints
15.1 If the Counterparty is of the opinion that larkwall has failed in the performance of its obligations under the contract, he must inform larkwall thereof in writing, substantiated with reasons, within 72 hours after delivery of the goods. The Counterparty must send proof to larkwall which demonstrates the alleged shortcomings.
15.2 If larkwall deems any complaint well-founded, it has the right, at its election, to perform in conformity with the agreement or to refund at most the amount agreed for the relevant performance, whereby the Counterparty is held to return the goods to larkwall.
15.3 Complaints concerning invoices must be submitted to larkwall in writing within eight days of the date of the invoice.
15.4 If a complaint is not lodged within the term set forth in this Article, or is not lodged in the prescribed manner, the delivered goods will be deemed to have been completely and irrevocably accepted and approved by the Counterparty as fulfilling the agreement. An invoice that is not contested in the prescribed manner and within the term set forth shall be deemed to be irrevocably accepted and approved by the Counterparty.
15.5 A complaint shall never relieve the Counterparty of its commitments with respect to larkwall.
15.6 Returning the delivered goods, or a portion thereof, for any reason, may be done only with larkwall’s express prior written permission and delivery instructions.
15.7 All claims against larkwall must be submitted to the competent court within six (6) months after the Counterparty has become or reasonably should have become aware of the damage and/or the shortcoming, failing which any right to damages shall be expired.
16. Reservation of ownership
16.1 The goods delivered remain the property of larkwall until the moment of payment in full of all sums owed by the Counterparty under the terms of the contract.
17. Prices and payment
17.1 Unless otherwise stated in writing, all prices are in accordance with Incoterms 2010 and exclusive of VAT.
17.2 Unless otherwise agreed in writing, payment must be made by the Counterparty, even in the event that the goods have been lost or damaged during transit, upon first presentation against surrender of a complete set of documents.
17.3 If payment on arrival has been agreed upon, payment must be made immediately when the means of carriage arrives at the place of destination. In the event of arrival on a day other than a working day, payment must be made on the first working day after arrival of the means of carriage at the place of destination.
17.4 If the means of carriage has been lost or has suffered delay through whatever event, payment must be made on the first working day after the day on which according to the latest reported news the means of carriage would have arrived at the place of destination.
17.5 For sample orders we accept payments in PayPal, mastercard and Visa.You agree to pay all charges at the prices then in effect for your purchases and any applicable shipping fees, and you authorize us to charge your chosen payment provider for any such amounts upon placing your order.
17.6 The Counterparty is in no case entitled to any discount and/or set-off and/or suspension of any of its obligations.
18. Documentary credit
18.1 If the parties have agreed that payment shall be made by means of documentary credit, the Counterparty shall ensure that the documentary credit will be available to larkwall at such a time that larkwall is able to fulfil his contractual obligations. In the event that the Counterparty should fail to fulfil the above obligation, it shall be in default of the fulfilment of its obligations, without any reminder, summons or notice of default being required.
19. Negligence, interest and expenses
19.1 The Counterparty shall be in default simply by virtue of his failure to make payment or to fulfil some other obligation within its specified term, without additional warning, summons, or proof of default being required..
19.2 The Counterparty shall bear all legal and non-legal expenses, including larkwall’s expenses for legal aid and advice.
20. Cancellation of contracts
20.1 larkwall shall be entitled to terminate the contract with the Counterparty immediately if (not limitative):
(a) the Counterparty fails to fulfil any obligation pursuant to the agreement;
(b) the Counterparty has been adjudicated bankrupt or a petition for such bankruptcy has been filed;
(c) the Counterparty has filed a petition for the suspension of payments or suspension of payments to larkwall has been granted to it;
(d) the Counterparty, being a natural person, is deceased or is made a ward of the court, or if all or part of the estate of the Counterparty is placed under administration;
(e) the Counterparty, being a legal person, is dissolved or is in liquidation, or a decision is made with respect to the liquidation of the Counterparty;
(f) the Counterparty merges with a third party or is taken over by a third party;
(g) the Counterparty changes its legal form;
(h) there is a substantial change in the Counterparty’s business activities.
20.2 If any of the situations referred to in Article 20.1 occurs, all of larkwall’s claims on the Counterparty shall be fully payable on demand.
20.3 Any right of the Counterparty to dissolve the agreement is excluded.
21.1 Changes to the contract and/or the Conditions are valid only when made in writing and when both parties have given their approval to the change(s).
22.1 All information about larkwall which has not been made public by larkwall in some way and which the Counterparty receives in connection with the agreement, is confidential and may not be passed on to third parties.
22.2 All data and information provided in the context of a bid or offer expressly remain the industrial or intellectual property of larkwall. The Counterparty is expressly forbidden to disclose in any way, any material or any data or information without the prior written permission of larkwall. The use of this material and this data and information must remain strictly limited to the Counterparty’s own internal use in the context of an order placed with larkwall.
23. Applicable Law
23.1 All disputes arising out of or in connection with the agreement, these Conditions and/or the delivery of the goods shall be exclusively decided by the competent court at Addis Ababa, Ethiopia.
24.1 In the event that any provision in these Conditions should not – either entirely or partially – be valid and/or imperative, then this will not in any way have any implications for the validity of the other provisions in these Conditions.